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Village at Barrett HillGovernance |
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Association Governance
The Governance of the Association is derived from the State of NH RSA's in particular Chapter 356-B Condominium Act. The Condominium was formed by the filing of the Village at Barrett Hill Condominium Declaration and Bylaws with the State of NH and has had several Amendments recorded against the documents. The Policies of the Association are derived from the authorities contained in the Condominium Declaration and Bylaws. The Board has also adopted Standard Operating Practices to cover day to day operations of the Association to provide some consistency to Board decisions. All these documents taken together form the Governance of the Association. Although the web site contains copies of RSA's, Condominium Declaration & Bylaws and Amendments thereto, the only official legal versions of the documents are those that are in the State and Registry of Deeds files. The Policies included below are the "official" policies of the Association.
Current VBH Governance Documents
| Type | Document ID | Revision | Description | Pri | Comments |
|---|---|---|---|---|---|
| State | RSA Chapter 356-B | Currrent | Condominium Act | - | - |
| Prime | Condominium Declaration |
1/27/1988 | Condominium Declaration | - | The official legal versions of the Conodminium Declaration, Bylaws and Amendments are on file at the Registry of Deeds and the State of NH. A merged document was created that includes Declaration Changes 1-4 and Bylaws Changes 1-2 to represent what the Condo Declaration and Bylaws would look like if amendments were to merged into the original document. The 8/18/2003 Bylaws change is a stand alone document. |
| Amend | Declaration 1 | 4/11/1988 | First Amendment | Adjusted number of units, Unit Boundaries and created share ratio for Townhouse and Detached units | |
| Amend | Declaration 2 | 11/30/1988 | Second Amendment | Changed Submitted land description in Appendix A | |
| Amend | Declaration 3 | 12/20/1988 | Third Amendment | Added Phasing of building 62 detached and 20 Townhouse units | |
| Amend | Declaration 4 | 1/30/1989 | Amended Second Amendment | Changed Submitted land Boundary description | |
| Prime | Condominium Bylaws | 1/27/1988 | Condominium Bylaws | Original Condominium Bylaws | |
| Amend | Bylaws 1 | 11/10/1992 | Bylaws 921110 | Removed requirement for certified notice of Annual Meeting and provided conditions for removal of members of Board of Directors | |
| Amend | Bylaws 2 | 1/19/1998 | Bylaws 980119 | Adopted RSA 356-B:46-a Article V allowing rent to be applied to arrears | |
| Amend | Bylaws 3 | 11/6/2003 | Bylaws 031106 | Allowed extension on Unit Limited Common Areas with Board approvals required for any architectural changes | |
| Cover | - | - | Village at Barrett Hill Book of Resolutions | - | - |
| PR | I | 4/9/91 | Book of Resolutions | - | - |
| PR | II | 4/9/91 | Policy Resolutions | - | - |
| PR | III | 4/9/91 | Administrative Resolutions | - | - |
| PR | VBH 04 B | 8/25/09 |
Compliants and Dispute Procedures | - | -Previously Policy IV |
| PR | V | 4/9/91 | General Resolutions | - | - |
| PR | VI | 4/9/91 | Covenants Committee Terms of Reference | - | - |
| PR | VII | 10/10/91 | Conduct of the Annual Meeting and Guidelines for Board Elections | - | - |
| PR | VIII | 6/14/94 | Architectural Review Procedure and Guidelines | - | - |
| PR | VBH 09 C | 6/24/08 | Pool Rules | - | Previously Policy IX |
| PR | VBH 10 A | 11/29/11 | Control of Pets | - | - |
| PR | XI | 2/16/98 | Clubhouse Rules and Regulations | - | - |
| PR | XII | N/A | Termination of Services | - | Replaced by VBH 35 |
| PR | XIII | N/A | Overview- Payment Due Dates | - | Replaced by Policy 2005-1-B and Policy 2005-2-A |
| PR | XIV | 5/13/93 | Air Conditioners and Window Fans | - | - |
| PR | VBH 15 A |
11/24/09 | Motor Vehicle Parking and Storage | - | |
| PR | VBH16 B | 6/24/08 | Trash and Recycling Procedures | - | -Previously Policy XVI |
| PR | XVII | 4/15/96 | Extermination - Animal Instrusions | - | - |
| PR | XVIII | 10/21/96 | Tennis Court Rules | - | - |
| PR | XIX | 5/23/05 | VBH Investment Policy | - | - |
| PR | 2005-1-B | 8/23/05 | Collection Procedure Policy | - | Replaced Policy XIII |
| PR | 2005-2-A | 8/23/05 | Order of Application of Funds | - | - |
| PR | 2006-2-B | 7/25/06 | Firewood Storage | - | - |
| AR | 11-95-01 | 12/18/95 | Tree Removal- Maintenance | - | - |
| AR | 94-05-01 | 6/14/94 | Deck Enlargements and-or- Alterations | - | - |
| AR | VBH 23 B | 8/24/10 | Outside Decorations | - | Replaced VBH23A |
| AR | 95-01-01 | 1/17/95 | Resolution of Unit Owners | - | Restrictions on only one kitchen per unit |
| AR | 1991-04-01 | 4/1/91 | Clubhouse use Application | - | - |
| AR | 1993-01 | 1/28/93 | Roadside Parking | Replaced by VBH 15 A | |
| PR | VBH 28 - | 5/20/08 | Amenities Pass and Key | Procedures for obtaining pass and key for pool and tennis court | |
| PR | VBH 29 - | 6/24/08 | Garage Doors | Rules for garage door replacements | |
| PR | VBH 30 - | 8/26/08 | Satellite and Antennas | Polices regarding satellite and antenna installations- Requets for approvals and installation requirements | |
| VBH 31 | VBH 31 has not been assigned | ||||
| PR | VBH32 - | 2/17/09 | Window-Door-Screens | Policy regarding window and door screens | |
| PR | VBH 33 - | 8/26/08 | Under Deck Storage | Provides information on what is allowed to be stored under decks | |
| PR | VBH 34 - | 10/20/09 | Fireplace Chimney Inspection | Requires annual inspection of flues | |
| PR | VBH 35- | 1/24/12 | Termination of Services | Revised Policy on Termination of services replaces Policy Resolution XII |
Table Notes:
PR- Policy Resolution
AR- Administrative Resolution
SR- Special Resolution
GR- General Resolution
Governance Committee
Among the many projects the Board is tackling for 2009, one is modernizing some outdated policies. Some policies are ineffective as Owners and Residents may not be aware of them and others are written in a way they may be difficult to understand. The Policy/Governance Committee was established by the Board in 2007. The Committee is redrafting the policies and will be proposing changes to the Board. The Board will review and iterate the draft policies with the Committee and when there is consensus will publish the preliminary policy in the newsletter to solicit Community input. After substantive issues are resolved, the policy will be issued to the Community and be refleected as the current Policy of the Association. The Committee and the Board value owner input so please keep an eye out for policy proposals in the Newsletters and on this page and provide comments. The objective is to assess most of the policies before starting the VBH Residents Handbook update planned for 2008. It is in everyones best interest to assure that the policies are reasonable, necessary for the governance of the Association and enforceable. If anyone is interested in joining this Committee or providing comments on proposed changes, please contact Paul at pdrewniak@barretthill.org or Linda at linda.murphy@barretthill.org
Proposed Revisions to VBH Governance Documents
| Type | Document ID | Revision | Description | Comment Due date | Comments |
| PR | VBH36 | Draft | Master Fines Policy | 3/27/12 |
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The Village at Barrett Hill website is for the use of Owners/Residents of Barrett Hill, and others who would like to know more about our community. Comments are very much welcome, especially pointers to information that you think would be helpful to the community. Send comments to webmaster@barretthill.org.
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